Archive | Special Notice

Annual General Meeting – COVID Protocols

After careful review of the new Order of the Provincial Health Officer dated 10 September 2021, the Executive of the Nanaimo Fish and Game Club have determined that our Annual General Meeting (AGM) to be held on Sunday, the 26th of September meets the definition of an Event or Gathering, and as such falls under the terms of the Order. This means there are several procedures that we are legally required to follow.

  • The first is that all persons participating in the AGM will be required to wear a mask at all times.
  • Second, that all attendees will have received at least one dose of COVID vaccine, and are required to prove so prior to entering the meeting.
  • Third, all attendees are required to move directly to their seats and to remain sitting in their seats at all times.

To comply with these mandates:

  • You will be met at the Clubhouse steps by fellow Club Members tasked with ensuring you are wearing a mask and verifying your vaccine status. Proof can be provided by a paper card given to you at the time of vaccination, the downloaded Vaccine Card available from the BC Government website, or pictures or printouts of your verified status from the same website. You are also required by the Order to show proof of your Identity in the form of a government issued piece of photo ID matching the vaccination record. In BC this can be your Driver’s License or BC ID card. Failure to provide proof of identity AND vaccination status renders you ineligible to attend the AGM.
  • Entrance to the meeting hall will be staggered with only one group entering at a time. Others will wait to enter until the first group is seated.
  • For those that are waiting to enter, please form a line well spaced apart as per the Social Distancing Rules we are all now familiar with.
  • There will be no food or refreshments served at the event this year.
  • Bathroom capacity is limited to one (1) person at a time (save for needed care givers assisting).
  • At the conclusion of the meeting, the hall will empty one group at a time.

Because of all these extra requirements, it is suggested you plan on arriving earlier than usual as it may take some considerable time to seat all those wishing to attend.
Our apologies for the requirements but this is the new reality, and we must adhere to it.
Regards,
Your Executive
The Nanaimo Fish and Game Protective Association

Notice of Annual General meeting and Special resolutions to be presented

The Annual General meeting of the Nanaimo & District Fish & Game Protective Association will be held on Sunday September 26, 2021 starting at 10:00 am in the clubhouse at 1325 Nanaimo Lakes Road, Nanaimo, B.C. The meeting is being held in September rather than January due to COVID-19 restrictions which only now have made it possible to have the meeting.

The agenda will include the election of an Executive Board of Directors for the 2021, a financial report for the previous year, discussion of budgets and projects during COVID and what the coming year may look like, and all other business of the Society.

There will be three Special Resolutions and members are reminded that Special Resolutions require a 2/3rds majority of members attending the meeting to pass.

Those Special Resolutions are:

  • Special Resolution 2021 -01 – a requirement for directors to be members in good standing.

Whereas the Bylaws of the Nanaimo and District Fish and Game Protective Association makes the following provision regarding directors

Qualification

4.5  No person shall be qualified to be President of the Society unless that person has been a member of the Board of Directors of the Society for at least two years, but not necessarily the year preceding the election.

and,

Whereas it is desirable that an individual be a member in good standing to be both eligible for nomination to the board of directors and qualified to serve as a director of the Nanaimo and District Fish & Game Protective Association

Therefor be it resolved that the following qualification be added to this section

4.6 – No person shall be eligible for nomination to a position on the board of directors or be considered qualified to serve as a director, unless that person is a member in good standing of the Club.

  • Special Resolution 2021 -02 a provision for the removal of a director.

Whereas the Bylaws of the Nanaimo and District Fish and Game Protective Association has no provisions in the Bylaws for the removal of directors, and

Whereas it is desirable that the Nanaimo and District Fish and Game Protective Association have provisions to remove directors so that everyone is treated consistently and fairly,

Therefore be it resolved that the following section be added to the Bylaws.

4.7 – Removal of Directors

  1. A director of a society may be removed from office by Special Resolution if found in contravention of the duties of a director as outlined in S. 53 (1) of the Societies Act.
  2. Before a member of a society is disciplined or expelled, the society must
    1. send to the member written notice of the proposed discipline or expulsion, including reasons, and
    2. give the member a reasonable opportunity to make representations to the directors respecting the proposed discipline or expulsion.
  3. The directors may suspend the duties of a director until such time as this process is complete.
  • Special Resolution 2021-03 – a resolution to roll annual range passes into annual membership dues.

Whereas 95% of all existing Memberships already have a Range Pass and, that this number has been consistent for many years, a Special Resolution has been proposed:

To change the Clubs membership fee structure from one of a yearly membership with an option to purchase a range pass to one where all memberships will include a range pass.

If passed the Membership fee structure shall be:

  • $155 for a Family Membership,
  • $135 for an Adult Membership,
  • $125 for a Senior Membership.

This change will take place commencing the 1st of January 2022, all Memberships will include a Range Pass.

 

Use of Club Facilities During COVID-19 Pandemic

  •  Members must produce their membership card and sign in, providing their name and phone number
  • The Club is now open to non-members again. Please be advised that you will need to check in with our range officers when you get to the facility and provide your name and contact information so that we can remain COVID compliant with our friends from Work Safe BC. The Range Officer will ask to see your picture ID and it will be recorded into our visitor log and normal drop in fees ($20 per day) are in effect. During your visit, please consider joining the Nanaimo Fish & Game Club!
  • The club phone number is 250-754-2846

Effective November 15, 2021 the rifle and handguns ranges are open 7 days a week from 9am to Sundown.

Nanaimo .22 Rifle Precision Shoot

****TRAP and SKEET will still be open for practices as usual on Wednesdays and Sundays.

The Air Gun Range is Open!
Current hours:
Wednesday 6:00-8:00 (last shot 7:45)
Saturday 9:30-11:30
Club Rifles available.
Small Fee for pellets and targets.

Please let me know if you have any questions.
Thank You,
Carmen Barclay Hamm
250-714-8754
carmenbarclay1@gmail.com

JOIN THE CLUB

  • Trap & Skeet are Skeet are open for their regularly schedule practices on Sundays & Wednesdays until 1pm
    Outdoor Archery is open from 9am to 5pm seven days a week except during special events and when Trap or Skeet are shooting.

The Indoor Archery range in the log building is open Tuesday, Thursday and  Sunday evenings from 6 PM to 8 PM,
The range is also open Sunday and Wednesday mornings from 9 AM- 11:59 AM.
The indoor Archery range is open to current members and guests with their own equipment only.
There will be no “new shooter” evenings or formal coaching available at this time.

*Do not come to the range if you or a member of your family are sick or are experiencing any of the following;

  • Feeling unwell, Fever, Cough, Cold, Sneezing, Runny Nose, Cold or Flu symptoms
  • Travel or contact with someone thought to have had Covid in the past 14 days

Wearing a mask is recommended for all persons over the age of 12, unless they are fully vaccinated. Masks do not need to be worn on the shooting line.
On arrival at the log building members will sign in with their name membership number, date and time.
Members are reminded to sign out prior to leaving the range.

The club is only able to remain open by the efforts of our members who volunteer as Range Officers who monitor attendance and ensure we comply to the guidelines. If it wasn’t for them none of us would be shooting and you need to thank them every time you attend and follow their instructions. If you don’t like the conditions required to attend and use the club facilities do not attend, but if you do attend always be courteous to the Range Officers – they did not make these rules. If you are interested in becoming a Range Officer  please contact Rob Clark

  • All club buildings are not open or available until further notice.
  • There will be no membership meetings until further notice.
  • There will be no Turkey Shoot in 2021
  • The Annual General Meeting (AGM) will not be held in January this year. Because of COVID regulations regarding AGM dates has been relaxed to allow having the meeting much later as required. We will let everyone know when we are able to hold the meeting.
  • The annual Banquet/Fundraiser normally held in February will not be held in 2021.

At this point in time, due to the unique circumstances of the size of our property and the number of ranges we have, we are able to keep our facilities open with a few restrictions:

  • Members are required to maintain two meter physical distancing at all times;
  • The outdoor Archery range  will be open except on Wednesdays and Sundays when Trap & Skeet are shooting.
  • Guests of members (i.e. those without a PAL) need to be safely supervised. Family members can accompany members and be instructed on the range, but instruction and introduction of shooting to a new shooter (not directly related to the member) is not permitted due to the distancing requirements. People who are not family members, who drive to the range in separate cars, are required to comply with the physical distancing requirement.

All members are encouraged to follow “the basics” including:

  • Staying off  NANAIMO FISH & GAME property if you, or anyone you know, are at risk, or have any symptoms of cough, cold, flu, or any of the symptoms of COVID-19;
  • We have hand sanitizer on the ranges but you will need to bring your own mask.
  • Maintaining good hand hygiene;
  • Avoiding touching one’s eyes, nose, and mouth with unwashed hands;
  • Practicing respiratory etiquette (such as coughing into your sleeve); and
  • Keeping appropriate physical distance.

We should remain aware that this is a very fluid situation and our plan may change as required. We will continue to monitor the situation closely, and respond as required. We thank all Vancouver Islanders for their effort to date, and encourage everyone to continue the fight until this Virus is beaten.

COVID-19 SAFETY PLAN

 

Membership dues reimbursement.

Dear Nanaimo Fish and Game Members,

Over the last few months, the Club has undergone a number of changes and the Executive greatly appreciate your understanding and patience.  During our closure, we implored you to continue to renew your memberships so that we could continue to maintain the Club and support initiatives that matter to our membership. In an overwhelming show of support for the Club, you did just that and the Executive offered to extend memberships by the duration of the closure to show our appreciation.

The Executive has explored a number of options in an attempt to implement this.  The unfortunate reality is we will not be able to do it.  As many of you are aware, your Nanaimo Fish and Game membership includes membership in the BCWF and with that third party liability, ATV and boat insurance.  By extending your membership, your BCWF membership and insurance would lapse, leaving you uninsured for the duration of the extension.  The Executive sincerely apologises for this. In lieu of the extension, the Executive would like to offer the membership reimbursement for the nine weeks you were unable to use the facilities.  This would amount to between $9 and $23, depending on your membership type.  If you would like to take the Club up on this offer, please email Nanaimofishandgamerefund@gmail.com.  Members will have until Nov. 30, 2020 to claim their refund.  Should the Club be required to close again due to COVID-19, we would be unable to offer an extension/reimbursement due to the complications outlined above.

Alternatively, if you would like to consider those nine weeks as a donation to your Club, the Executive would be immensely appreciative and would put the funds towards daily operations, as well as, support for important initiatives such as the CCFR’s opposition to the recent gun ban and to the Nature Trust’s bid to acquire property along the Salmon River.

Again, the Executive would like to apologize for this and hope for your understanding in this unusual circumstance. Thank you again for your patience and cooperation during this trying time.

Sincerely,
John Noble, President
Nanaimo Fish and Game Protective Association