Notice of Annual General meeting and Special resolutions to be presented

The Annual General meeting of the Nanaimo & District Fish & Game Protective Association will be held on Sunday September 26, 2021 starting at 10:00 am in the clubhouse at 1325 Nanaimo Lakes Road, Nanaimo, B.C. The meeting is being held in September rather than January due to COVID-19 restrictions which only now have made it possible to have the meeting.

The agenda will include the election of an Executive Board of Directors for the 2021, a financial report for the previous year, discussion of budgets and projects during COVID and what the coming year may look like, and all other business of the Society.

There will be three Special Resolutions and members are reminded that Special Resolutions require a 2/3rds majority of members attending the meeting to pass.

Those Special Resolutions are:

  • Special Resolution 2021 -01 – a requirement for directors to be members in good standing.

Whereas the Bylaws of the Nanaimo and District Fish and Game Protective Association makes the following provision regarding directors

Qualification

4.5  No person shall be qualified to be President of the Society unless that person has been a member of the Board of Directors of the Society for at least two years, but not necessarily the year preceding the election.

and,

Whereas it is desirable that an individual be a member in good standing to be both eligible for nomination to the board of directors and qualified to serve as a director of the Nanaimo and District Fish & Game Protective Association

Therefor be it resolved that the following qualification be added to this section

4.6 – No person shall be eligible for nomination to a position on the board of directors or be considered qualified to serve as a director, unless that person is a member in good standing of the Club.

  • Special Resolution 2021 -02 a provision for the removal of a director.

Whereas the Bylaws of the Nanaimo and District Fish and Game Protective Association has no provisions in the Bylaws for the removal of directors, and

Whereas it is desirable that the Nanaimo and District Fish and Game Protective Association have provisions to remove directors so that everyone is treated consistently and fairly,

Therefore be it resolved that the following section be added to the Bylaws.

4.7 – Removal of Directors

  1. A director of a society may be removed from office by Special Resolution if found in contravention of the duties of a director as outlined in S. 53 (1) of the Societies Act.
  2. Before a member of a society is disciplined or expelled, the society must
    1. send to the member written notice of the proposed discipline or expulsion, including reasons, and
    2. give the member a reasonable opportunity to make representations to the directors respecting the proposed discipline or expulsion.
  3. The directors may suspend the duties of a director until such time as this process is complete.
  • Special Resolution 2021-03 – a resolution to roll annual range passes into annual membership dues.

Whereas 95% of all existing Memberships already have a Range Pass and, that this number has been consistent for many years, a Special Resolution has been proposed:

To change the Clubs membership fee structure from one of a yearly membership with an option to purchase a range pass to one where all memberships will include a range pass.

If passed the Membership fee structure shall be:

  • $155 for a Family Membership,
  • $135 for an Adult Membership,
  • $125 for a Senior Membership.

This change will take place commencing the 1st of January 2022, all Memberships will include a Range Pass.